Get Approval E-mail Template

Dear (Supervisor/Approver Name):
AJA’s Annual Conference & Jail Expo is among the most important industry conferences. It is the only national event that focuses exclusively on local jails and detention facilities. The conference attracts nearly 1,000 attendees, more than 200 exhibitors, and offers 70+ educational workshops relevant to local jails.
By participating at the May 18–22, 2019, conference at the Kentucky International Convention Center in Louisville, I can further my professional development while gaining industry knowledge that can be used to advance our agency.
This year’s “Turning Challenges into Opportunities: Strategies to Success” theme focuses on innovation. Among the sessions are mental health, bail reform, the opioid crisis, staff wellness, and inmate programs—delivered by speakers who are leaders in the field. The conference schedule is at and workshop descriptions can be found in the Conference Preview Guide at
(Highlight a specific workshop that would be beneficial to your position, professional development, and agency.)
Expenses for attendacne would include registration, travel, lodging, and meals outside of the conference.
The total cost is ($XXX) with the estimated cost breakdown:

  • Registration: (See for the costs to add here.)
  • Airfare: (Add estimated airfare—you can search on your preferred airline or on to find airfare.)
  • Transportation to and from hotel: (A taxi is approximately $20 one-way.)
  • Hotel: (See for the cost per room night; don’t forget to add the 16.07% tax per night and calculate total cost.)
  • Additional Meals: (Estimate costs here; meals included in conference registration include lunch on Sunday–Tuesday and dinner on Tuesday.)

I am available to discuss the request to attend and answer any questions you may have. I am confident that attending the AJA Conference & Jail Expo would be benefical for the agency, my job performance, and professional development.

(Your Name)